Project submission and selection
Project proposals are set up in collaboration between the visiting group and the Research Hotel manager. The Research Hotel manager submits completed 'project planning' forms and for finished projects a 'project report' to the NPC Executive Board (please see 'Research Hotels' for formats). All projects have to be approved by the NPC Executive Board.

Proposals will be selected on:
- scientific quality
- fit within the goals of the NPC
- fit within the expertise of the respective NPC Hotel
- feasibility within the indicated project time
- quality of the visiting group

Finances
Project costs will be calculated differently for the following collaborations:
Visiting groups being part of:
- the NPC or other NGI Centers of Excellence, (for Utrecht Hotel only: UU-ABC): consumables only, no overhead
- public research institutes: consumables, NPC personnel and equipment, no overhead
- industry: consumables, NPC personnel, equipment and overhead

A standard bench fee is accounted of 1500 Euro/month. For commercial partners, activities of the NPC Research Hotel are charged with an overhead of 50%.

All financial transactions between the visiting group and the NPC Hotel are under responsibility of the local Hotel. Possible losses or benefits are at risk for the institute hosting the NPC Hotel. Benefits have to be invested in the Hotel, for e.g. maintenance and new developments.

Responsibilities, IP and publications

• NPC Hotel visitors are guests of the institute hosting the NPC Hotel. At any time, visitors are subject to the local regulations.
• For external visitors: intellectual property can be applied for and handled according to the existing regulations of the institutes hosting  the NPC Hotel.
• For visitors from other parts of the NPC or any other initiatives financed by Bsik: transfer of IP and licensing is possible under conditions of the NGI regulations.
• All materials from the NPC Hotel remain property of the institute hosting the NPC Hotel. Visitors will not transfer any of these materials to third parties without written permission by the NPC Hotel manager. This does not refer to materials brought into the project by the visiting group.
• All publications including data from the NPC Hotel project must be reviewed and accepted by the NPC Hotel management before submission for publication. The principal investigators of the NPC Hotel have the right to be listed as coauthor of these publications.
• In case of any publication or transfer of methods or technologies, the NPC will be named in the affiliations and NGI as (co)sponsor in the acknowledgements.